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There is a reason handwritten letters have stuck around, even in the age of technology. Letters offer a sense of warmth and personality that can't be conveyed through a computer screen.
Some of the most common types of letters still sent today are thank you notes. You can send these for both formal or informal occasions.
People often have questions about how to write thank you notes. One of the most common questions is how to write eloquent thank you letter closings. Continue reading for examples of formal and informal letter closings (plus everything in between) and when to use them..
A thank you letter is the perfect way to show respect for someone. It lets the recipient know you appreciate them and are thinking of them. This is especially true in business settings.
Many businesses can benefit from bulk handwritten thank you cards. Realtors and hoteliers can send notes to their previous customers. The letter will show you care and keep your business at the forefront of the customer's mind.
Bosses can send thank you notes to their employees. Sending one a year "just because" can make your employees feel respected and appreciated.
If you decide to send handwritten cards to your customers or employees, you may wonder how to end the note. There are many different closings you could use. Which one works best depends on how close you are to the recipient.
Formal closings are for people you don't know on a personal level. The idea is to show respect and graciousness for the recipient without crossing professional boundaries.
A formal thank you closing might work for employees you've never met or who you don't work with regularly. It might apply to other business owners or customers who recently donated to a fundraising charity.
Although there are many formal thank you letter closings, some are more common than others. These include:
If someone is close to you, you'll want to use an informal closing instead of a formal one. These are discussed below.
Informal closings are for people with whom you're very familiar. These aren't often used in a business setting.
If you work with your close friends or family members, however, or you’ve developed a close relationship with people on your team, an informal closing might be appropriate. Small family-owned businesses are a great example of who might use informal closings.
Outside a business setting, an informal closing is used more frequently. These closings are meant to convey both respect and warmth. They're used for people with whom you're very close.
There are many informal thank you letter closings you can use. The most common include:
You likely noticed these informal closings are those you've used most often. They're likely how you end birthday notes to your family members. But what if a person doesn't fall under the formal or informal category?
If someone doesn't fall under informal or formal closings, there are neutral phrases you can use instead. These greetings aren't quite as cold as formal closings, but they aren't as warm as informal closings.
Closings with a little bit of both will apply to many situations. Your coworkers, child's coach, and neighbor might fall under this category. At work, your vendors and mail carriers might also apply.
Closings that are a little bit of both formal and informal might include:
Each of these "in-between" closings offers respect with a hint of warmth. No matter which closing you use, it's essential to use the proper punctuation and formatting.
Greeting cards are a personal form of communication. This doesn't mean grammar, punctuation, and proper formatting don't apply. Poor writing makes it look like you didn't put a lot of thought or effort into your thank you cards.
But what is the right way to format a handwritten greeting card?
Your closings should always end with a comma. Commas separate your closing from your signature. Generally, your name should be directly below your closing and not beside it.
The first word of your closing should be capitalized. A common mistake is to capitalize your whole greeting, but this isn't correct. Instead of "Warmest Wishes," you should write "Warmest wishes."
It's essential to check your closing (and the rest of your note) for grammatical errors or typos. If you make a mistake in your card, it's better to start over on a new card. Luckily, a professional card writing service can help you minimize mistakes, since you can revise your note before sending it out and even get a second pair of eyes to look at what you’ve written.
P.S. stands for postscript. It reached popularity back in the days of typewriters when it wasn't easy to go back and edit your work. People still use this postscript today, but should you use it in your thank you note?
If you're writing a thank you note for a business contact, you probably don't want to use P.S. It can make the note seem hastily written or too contrived. But there are some exceptions to this rule.
A postscript can be used to highlight something important, like an upcoming date. Since the note is written apart from the body of your letter, it will stand out to the recipient.
You can also use a postscript in semi-formal or informal business situations, such as with a close coworker or business partner. The extra script can be used to add a witty statement or allude to an inside joke. It can also lend your note a little extra charm.
There are many closings you could use for your thank you notes. These can be formal, informal, or a little bit of both. How close you are to the recipient and the kind of relationship you have will determine which closing you use.
Do you still have questions about writing thank you letter closings? Check out the rest of our blog - there's a wealth of resources available to help you.
You can also check out our professional handwritten letter services. Other services use typefaces that resemble handwriting. Our services use technology that allows for actual handwriting. We can't wait to help you!