10 Thank You Letter Templates for Real Estate Agents

by Rick Elmore on February 10, 2020

With much of the real estate industry moving to online platforms, the old-fashioned charm of a thank you card sparks sentimentality and adds a unique personal touch. 

However, the worst thing you can do is send out the same generic thank you note to your clients, colleagues, and employees. The secret to writing thank you letters that actually touch the heart is starting with a template that speaks to a specific audience, then thinking about why you want to express gratitude. 

At Simply Noted, we help you put your peers first with handwriting services to craft the perfect thank you note. Here are 10 different thank you letter templates you can use as a real estate agent that will truly inspire!



1) Letter Templates for New Buyers

Forging a relationship with a new buyer is an important skill for any real estate agent. It is crucial to let the buyer know that you are in this together and that you have their best interests in mind.

Writing a thank you note is a great way to start the relationship on a positive note. This letter should show that you are kind, thoughtful, and that you want to get to know them on a personal level.

Your letter template can look something like this:

Hi (Name), 

I want to thank you for choosing me to help you purchase your new home!

I hope I was able to answer all of your initial questions. Let’s set up a time where we can go over your budget and what you’re looking for in a home so that I can start hunting down some excellent options for you!

I look forward to getting to know you throughout this process. Please know that I am here to answer any questions or concerns you may have. 

Best wishes,


2) Letter Template for Buyers Who You Helped Close a Deal

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You did it! You helped your buyers cross the finish line and close on their home. This is guaranteed to be a special moment in their lives.

The best letter template for this circumstance should be full of well-wishes and a brief sentence offering your continued support. The process doesn’t end here; remind them of how well you worked together and how happy you’d be to advise them in the future. Your template for new buyers can be someting like this: 

Hi (Name), 

Congratulations on purchasing your home! I know you are on your way to making hundreds of memories that you will be able to cherish. 

Thank you for letting me help you through this process. Buying a home is no easy task, and I hope I was able to make this experience smooth for you. Beyond that, it has simply been a pleasure getting to know you!

I hope we can keep in touch as you start this new chapter. I’d love to continue helping you in any way that I can. 

Best wishes, 

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3) Letter Template for Long-Time Clients

For your returning clients, it is important to show sincerity and a sense of familiarity. You want these clients to know that you appreciate them while also continuing to foster a fun and trustworthy relationship. Here is the letter template we recommend: 

Hi (Name), 

It was so nice talking with you again. I look forward to helping you enter your next chapter as a home-buyer. 

It has truly been a pleasure working with you and getting to know you. I wanted to thank you for allowing me to help guide you through these processes. 

Please know I am always here to answer any questions or concerns that you have, or if you just want to chat!

Talk soon!


4) Letter Template for Potential Sellers

Sending a thank you note to a potential seller is a great way to close the deal. This thank you note should add a personal touch to your professional meeting and assure the seller that with you, they are in great hands. Try writing a note like this: 

Hi (Name), 

It was so nice getting to know you a little when we last met. I hope that I was able to answer your initial questions and concerns!

Please know that I would love to continue working together on selling this property. My goal is to create a stress-free selling experience by providing excellent services like preparing your home, creating professional listings, and carefully vetting offers to make sure you receive the highest bid for your property.

I look forward to talking soon. 

Yours truly, 


5) Letter Template for Potential Buyers

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This thank you note should be sent to potential buyers immediately after you meet with them to assure them that you’re already ready to be their trusted voice. Here is an easy template to use: 

Hi (Name), 

It was so nice meeting with you and getting to know you a little bit the other day. 

I wanted to take a moment to thank you for considering me and further assure you of my services. I promise to work hard to narrow down the best housing options for you in order to create a stress-free and fun buying experience. 

I understand how important this decision is for you, and I am here to help. 

Talk soon!

Check out Simply Noted’s line of cards to get started with your handwritten thank you notes today.


6) Letter Template for Sellers

A thank you note for sellers should reassure the seller that you are the right person for the job, and work on strengthening your professional relationship. This note can be short and sweet. Here is a template we recommend using: 

Hi (Name), 

I hope you’re having a wonderful day! I am so excited to continue working together on selling your property. 

It has been a pleasure getting to know you, and I wanted to take a moment to thank you for choosing me to help guide you through this process. 

I am confident that together we will be able to sell your listing for a great price. Please let me know if you have any questions!

Talk soon!


7) Letter Template for Sellers Who You Helped Close a Deal

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This thank you note will be the icing on the cake for your seller! Take a moment to let the seller know how great it was to work together and keep the lines of communication open for any future opportunities. Here is a template to try: 

Hi (Name), 

Congratulations again on selling your property! It was wonderful getting to know you throughout this process.

I wanted to thank you again for allowing me to help you through this process; it was a pleasure working with you. I hope you keep me in mind for any future endeavors. In the meantime, don’t be a stranger!

Best wishes, 


8) Letter Template for Businesses and Vendors

Businesses and vendors are important clients to stay on positive terms with because they may hold significant influence over the area that you offer services. Your reputation is everything, and maintaining relationships with these people can help your success grow.

Here is a template you can try: 

Hi (Name), 

I hope you are having an excellent day! I wanted to thank you for taking the time to talk with me recently.

I have always admired the way you ran your business and I wanted to thank you for the opportunity to help you.

Please know that I am always here if you have any questions or concerns. 

Best wishes, 

9) Letter Template for Vendors

It is a nice touch to thank anyone involved in any sales, whether it’s lenders, caterers for showings, or other employees at your firm. Since it is likely that you will be working with them again in the future, showing your gratitude for their trusted services will make them happy to work with you.

Try out with this template: 

Hi (Name), 

I wanted to thank you for your help with the (name of the sale) transaction!

It is always a pleasure working with you and you really helped make this a smooth process for both myself and my client. 

I wish you all the best and am looking forward to working together again.

Yours truly, 

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10) Letter Template for Follow-Ups

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A thank you note can also serve the purpose of a follow-up. There is nothing more irritating than constant follow-up emails or calls. 

For your next follow up, try wrapping it up in a small thank you note: 

Hi (Name), 

It was so nice talking with you the other day. I just wanted to follow up on our last conversation to see if you had any questions or concerns that I can help with. 

I look forward to working together more in the future and getting to know you. I wish you all the best and hope that we can talk soon!

Yours truly, 

Get a meaningful thank you card and letter with Simply Noted today!!

Simplifying Your Business with a Note of Sincerity

All 10 of these thank you letter templates keep the audience in mind and will make an impact on your clients. You want to leave a lasting impression with every client you interact with.

We have all received impersonal thank you notes from the store. Most of these thank you notes are looked at for a brief moment before being thrown out immediately. 

Quality thank you notes should be handwritten and specific. You want the client to remember your interaction fondly and help them get excited about their real-estate opportunities. 

Building personal relationships in the real estate industry is going to help your business sky-rocket. The nice bonus of writing thank-you notes is that it also gives you a chance to reflect on your personal interactions to see how you can grow personally! 

For many businesses, hand-writing thank you notes is simply not scalable. These 10 templates can help you save time, and so will working with SimplyNoted. 

We streamlined this process so that you don’t have to. At our business, we have worked hard to make letter writing simple, scalable, powerful and meaningful. Not only will our innovative technology give your notes that handwritten touch, but we’ll address them and mail them out, too. We are here to help you improve your business through the simple act of handwritten cards.