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25 Ways to End a Professional Letter

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Handwritten professional letters are becoming a lost art. These days, people email and text their professional correspondence instead of mailing it. While this is convenient for some, it's important to remember that handwritten letters have a personal touch that cannot be reproduced by typing something up on your computer or phone and pressing send. 

 When you write professional letters, the sign-off is one of the most important parts. What your letter says before your signature can be helpful and insightful, but it's what comes after that really matters in a business setting. Your closing should leave no room for confusion about how to respond or where to send a reply; it should also strive not only to end the letter a way the recipient would appreciate.

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3 TIPS TO CONSIDER BEFORE STARTING YOUR LETTER

- Make sure you have enough time to write the letter. Nothing is more important than taking your time with professional correspondence, so don't rush it!

 - Don't just copy and paste a template that another company used - personalize it! Your recipients will appreciate knowing that they are not being ignored or overlooked because of their status as a professional contact. 

 - Handwritten letters are a lost art, but there's no reason why they can't make a comeback! Make sure to take the time and send out handwritten professional correspondence every once in awhile - it will be appreciated!

SEE ALSO:  How to Impact People With Handwritten Cards


Party guests pouring champagne.


3 MISTAKES TO AVOID WHEN WRITING YOUR LETTER

- Don't end your letter by just simply signing it - this is the professional equivalent of writing "Sincerely" at the bottom of a personal letter. You can do better than that! 

 - Make sure to take time out and write down exactly what you wanted to say in your professional handwritten letter. If you are not fully satisfied with how professional handwritten letter turned out, your professional contact may not be either. 

 - Use ink! Don't try to save money by printing with black and white instead of using color - it looks unprofessional and lazy. Your professional contacts deserve the best quality work you can provide them, so make sure that includes using colored ink in order to properly end your

HERE ARE 25 WAYS YOU CAN END YOUR PROFESSIONAL LETTER

1. Best, 

 2. Best wishes, 

 3. Warmly, 

 4. Faithfully, 

 5. Cheers, 

 6. Yours truly, 

 7. With regards to you, 

 8. Always at your service, 

 9. I am looking forward to hearing from you soon! (friendly) 

 10. I'm looking forward to speaking with you soon. (business)                         

 11. Thankfully, 

 12. Warmest regards, 

 13. Best wishes for your success. (business)                         

 14. You can always depend on me.               

 15. Wishing you well, 

 16. Indeed, 

 17. With best wishes for your success. (business)                                

 18. Yours sincerely, 

 19. Acknowledge with thanks…(professional letter of recommendation or quotation request)                                             

 20. I am looking forward to hearing from you soon." (friendly professional correspondence) 

 21. I'm looking forward to speaking with you soon." (business professional correspondence)                                

 22. Be well,                              

 23. Good day! (friendly business letter ending)                        

 24. Best regards,                            

 25. Wishing you all the very best! (business professional correspondence)  

SEE ALSO:  Handwritten Business Letters: How They Can Help Your Business

Close up on a woman's hands preparing dessert.


WHY A PROFESSIONAL SIGN OFF IS IMPORTANT

A professional sign off does not happen often, so when one is included in a professional letter it makes an important impact on how professional your business will appear. When you write a professional letter, it is important to include a professional sign off at the end. This shows that your business is professional. A professional sign off is when you write the person's name and their job title. It shows people that your business is professional. 

 It is important to end professional letter with a sign off instead of just simply signing it - when the letter is being used in a professional setting, using a professional sign off shows the recipient that you took the time and effort to include this small but professional gesture. A professional sign off does not happen often, so when one is included in a professional letter it makes an important impact on how professional your business will appear!


CLOSE YOUR LETTER WITH A MEANINGFUL SENTENCE, NOT JUST A SIGN OFF

Let’s end your letter with a bang! One final thought to really make an impression. Closing your letter with a meaningful sentence can be powerful. You want to make sure that the person reading it understands what you are trying say and how they should feel about it as well so use only one closing line. 

 In the end, we should strive for one meaningful sentence that captures our thoughts and emotions in a compelling way. The tone can be whatever you want it to be but I like how concise this passage is because they were able leave out all those extra words without being too short or dull: "Thank You."

SEE ALSO:  How to Send Bulk Handwritten Cards Online

A woman dancing at a holiday party.


SHOULD YOU USE A SIGNATURE?

When signing off, you may wish to think about whether it's essential to use your actual signature. Although professional contacts deserve the best quality work you can provide them, your signature is something that's very personal and may not be appropriate for a professional letter. Leave your signature for signing documents and contracts and keep your note personal by staying consistent and just writing your name.


NEED HELP SENDING YOUR PROFESSIONAL HANDWRITTEN LETTERS?

Heartfelt thank you cards make a lovely closing to a successful holiday party. They serve to rekindle your guests’ holiday cheer and remind them of beautiful memories.  

SEE ALSO:  Gratitude is a Business Strategy

Simply Noted is the perfect solution for any business that needs to show their customers and potential clients just how professional they really are. With our technology, you can now send 1,000s of pen-written letters in less time than it would take an email!  

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