Handwritten Letter Service

Handwritten Letter Service for Business

What is a handwritten letter service? You write the message once; we write, stamp and mail every letter.

Simply Noted’s 220+ robots write each letter with a real ballpoint pen, then we address the envelope by pen, add a real stamp and mail it by USPS First-Class Mail. Personalize every letter with merge fields and send one or thousands from a CSV upload, your CRM, Zapier, Shopify or our REST API. Note cards are $0.99 on the Unlimited plan, plus postage; full-page letters are available as a custom order.

  • Written with a real ballpoint pen
  • Hand-addressed envelope, real stamp
  • Your handwritten signature at the bottom
  • USPS tracking and a QR code on each
USPS mail trackingUnique QR code on every card

Track every handwritten letter

Every letter ships with a USPS Intelligent Mail® Barcode and a unique QR code tied to the recipient. Point the QR code at a booking link, an offer or a landing page, and see who scanned, when and from which campaign.

Handwritten note with USPS Intelligent Mail Barcode tracking
Intelligent Mail® Barcode

Mail Tracking

Every mailer ships with a USPS Intelligent Mail® Barcode, so you see exactly when each handwritten card reaches the mailbox — and time the perfect follow-up.

  • USPS IMb on every card and envelope
  • In-transit and delivered scans, per piece
  • Trigger the next touch the day mail lands
Handwritten Trackable QR Codes
Attribution on every card

Trackable QR Codes

A unique QR code on each card shows who scanned, when, and from which campaign — so direct mail reports like a digital channel.

  • Unique QR on every card, tied to the recipient
  • See who scanned, when, and from which campaign
  • Route scans to a landing page, offer, or booking link

Why businesses use a handwritten letter service

It gets opened

A hand-addressed envelope with a real stamp looks like personal mail, so it is opened instead of thrown out.

It’s really handwritten

A robot moves a real ballpoint pen across the paper, so the ink has the indentation a printed handwriting font can’t fake.

It saves hours

You write the message once, and we write, address, stamp and mail every letter.

It scales

Send one letter or thousands, each written individually and personalized with names and details from your list.

It's measurable

USPS mail tracking shows when each letter lands, and a unique QR code shows who responded.

Letters businesses send with Simply Noted

Each one can be sent from a list or triggered automatically from your CRM.

Prospecting letter

Trigger:
A target account is added to your CRM
What to say:
Introduce yourself and offer something useful
QR code links to:
Your booking page

Thank-you letter

Trigger:
A purchase, signed contract or closing
What to say:
Thank them and say what happens next
QR code links to:
Your review page

Client anniversary

Trigger:
One year since they became a client
What to say:
Thank them for the year
QR code links to:
A thank-you video

Referral thank-you

Trigger:
A referral is logged
What to say:
Thank them and let them know how it went
QR code links to:
Your referral page

Re-engagement letter

Trigger:
No contact in six months
What to say:
A personal check-in with no hard sell
QR code links to:
An offer or a booking link

Owner or seller letter

Trigger:
A property or business you want to reach
What to say:
Say why you are writing and how to reach you
QR code links to:
A landing page about your offer

How it works

  1. 1

    Connect your data

    Upload a CSV, or connect your CRM through Zapier, our REST API or a webhook.

  2. 2

    Choose a card and handwriting style

    Pick one of our designs, send us your own, or design one with our custom card tool.

  3. 3

    Personalize the message

    Use merge fields for names and details, so every note is unique.

  4. 4

    We write and mail it

    A robot writes each note with a real ballpoint pen, then we address, stamp and mail it by USPS First-Class Mail.

  5. 5

    Track delivery and responses

    USPS mail tracking shows when each card lands, and a unique QR code shows who scanned, when and from which campaign.

See how our handwritten direct mail service works

CSV upload for bulk personalized handwritten direct mail

What you can send

Handwritten marketing postcard with a real pen message, postage stamp, and trackable QR code

Handwritten Postcards

$0.84 per card + postage on the Unlimited plan

  • Full-color front — your artwork or ours
  • Real ballpoint handwritten back
  • Postal delivery tracking included
  • Trackable QR code on every mailer
See how handwritten postcards work
Folded handwritten note card with a real pen message and a hand-addressed, stamped envelope

Handwritten Note Cards

$0.99 per card + postage on the Unlimited plan

  • Folded card format — premium feel
  • Handwritten envelope addressing
  • Real stamp, stuffed and mailed for you
  • Custom cover image or blank card
See how our handwritten card service works

What it costs

Unlimited plan

$0.99

per note card, plus postage

$497/month flat. Postcards are $0.84.

Pay as you go

$2.80 to $0.90

per note card, plus $0.82 postage

100 to 50,000 credits.

Included on every card

Tracking + QR code

at no extra cost

A USPS Intelligent Mail® Barcode and a unique QR code tied to each recipient.

No contracts. There's no minimum mailing size: send a single card from your account for $2.80 plus postage. Pay-as-you-go packages start at 100 credits for $362, including postage ($2.80 per note card plus $0.82 postage).

See all plans and pricing

FAQ

Handwritten letter service questions

A handwritten letter service writes, addresses, stamps and mails letters for you. With Simply Noted, you write the message once with merge fields, our robots write every letter individually with a real ballpoint pen, and we address the envelope by pen, add a real stamp and mail it by USPS First-Class Mail.
Yes. Each letter is written with a real ballpoint pen held by one of our 220+ handwriting robots, not printed in a handwriting font, so the ink has real pen indentation you can feel on the paper.
On the Unlimited plan ($497/month), note cards are $0.99 each plus postage. Pay-as-you-go credits run from $2.80 per note card (100 credits) down to $0.90 (50,000 credits), plus $0.82 postage. There's no minimum mailing size: send a single card from your account for $2.80 plus postage. Pay-as-you-go packages start at 100 credits for $362, including postage ($2.80 per note card plus $0.82 postage).
Yes. Write the letter once with merge fields for names and details, then send to a list from a CSV upload, or trigger letters automatically from your CRM, Zapier, Shopify or our REST API. Every letter is written individually.
Yes. Choose one of our handwriting styles, or have a custom style made from your own handwriting. You can also add your handwritten signature at the bottom.
Folded note cards in a hand-addressed, stamped envelope, and postcards with a full-color front. Use one of our designs, your own stationery, or a card you design in our Create a Card tool. For full-page letters or other sizes, contact us about a custom order; there is no minimum for any size.
Yes, as a custom order. Our standard formats, which you can order online any time, are folded note cards and postcards. Full-page letters are a custom product: contact us to set one up.
Writing takes 1–3 business days, then USPS First-Class Mail delivers in 3–5 more business days. You can also set a shipping date when you order.
Our online portal mails within the United States. Letters to Canada and the UK are available as custom offline orders; contact us to set one up.
Look for a service that writes with a real pen rather than printing a handwriting font, addresses and stamps the envelope, tracks delivery, connects to the tools you already use and publishes its prices. Simply Noted’s 220+ robots write every letter with a real ballpoint pen, every piece carries USPS tracking and a unique QR code, sends can be triggered from your CRM, API, Zapier, Shopify or a CSV, and note cards are $0.99 on the Unlimited plan, plus postage. There's no minimum mailing size: send a single card from your account for $2.80 plus postage. Pay-as-you-go packages start at 100 credits for $362, including postage ($2.80 per note card plus $0.82 postage).

Guides for handwritten letters

Send letters people open, without writing a single one

Book a quick call, or see and feel a real handwritten card first. We'll mail you a free sample, no credit card required.

Last updated · By the Simply Noted team