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15 Ideas to Say "Welcome to the Team" for New Employees

15 Ideas to Say "Welcome to the Team" for New Employees


At first, it can be challenging to know how to make your new employee feel welcome. It's normal for them to feel anxious, not knowing what to do, where to go, and how to act on their first day. However, finding ways to make your new employee's onboarding process a positive experience (instead of dreadful and awkward) can help you retain employees longer. More than 69% of employees will stay with a company long-term if their first experiences are positive and welcoming. 

 While it might seem like an easy task, it can be challenging to develop thoughtful and creative ways to say "welcome to the team." In this blog post, we will provide you with 15 ideas that are sure to make your new employees feel appreciated and valued from day one!

SEE ALSO: The Complete Guide to Building Relationships with Employees

Send A Handwritten Note

One of the easiest ways to welcome your new employee is to send them a handwritten note. You can send it to their home address or leave it in their new office space. Although this might seem old-fashioned, it can have a significant impact on your new hire's experience and provide that personal touch they crave during their first few days with you. However, not every HR team or manager has the time to handwrite notes during their busy day. If this sounds like your situation, let us at  Simply Noted create handwritten notes with real pen and ink on your behalf.
SEE ALSO: 10 Best Employee Thank You Note Examples

Have Employees Wear Name Tags

While this might seem like a no-brainer, name tags can help your new employees feel more comfortable when they first step foot in the office. It's hard to get to know everyone on your team, especially if it's a large company. Having employees wear name tags for the first few days can help new hires feel welcome and spare the awkwardness of forgetting their coworkers' names. 

Give A Tour Of The Office

Although this might seem like an essential task, you would be surprised at how many companies do not give new employees tours of the office. Taking your new hires on a trip around their workspace and introducing them to key team members will help make them feel more comfortable when they first start working with you. It's best if the new hire supervising manager or boss provides this tour to begin to build a relationship and answer any questions they may have.

A manager greeting a new employee.

Have A Manager Waiting To Greet Them

One of the most significant ways to make your new employees feel welcome is to have a manager waiting in the lobby to greet the new hire on their first day. This shows that your company cares about its employees and that they are valued. The manager can walk them to their new office, explain the itinerary for their first day, and answer any questions they might have to make new hires feel more comfortable at work. 

Give Them An Employee Handbook

Another essential element of a positive onboarding experience is giving your new hires an employee handbook. This handbook should include information about company policies, expectations from employees, dress code, and anything else that would be helpful for them to know in the coming weeks or months. While this might not seem that exciting, it helps your new employee understand what's expected of them, which helps to set expectations and boundaries immediately. 

Have A First Day Party

Planning a first-day party for your new hires is another way to make them feel welcome and bring the team together. This might include a coffee get-together in the morning or cupcakes in the breakroom after lunch. Having this kind of event will help give employees who might not know each other an opportunity to meet their peers outside of work and establish that sense of camaraderie early on in their employment with you. Whatever you choose, this is a great way to show your new hire that you're excited for them to be there! 

SEE ALSO: How to Plan a Surprise Birthday Party

Give Them A Company Product

One of the best ways to welcome new employees is by giving them a company product. This not only shows that you're proud of your business and its products and services, but it gives new hires something physical they can hold onto as a memento from their first day with you. Again, this doesn't have to be a big gesture. It could be anything simple such as a company t-shirt, branded mug, keychain, tote, or whatever else you have on hand.

Offer Immediate Opportunites To Get Involved

You want your new employees to feel like they are a part of the team right from the start, which is why it's crucial to offer them opportunities to get involved right away. Whether this means assigning them to a new team project or inviting them to be a part of any corporate volunteer programs, this is an excellent opportunity to create a bond between the new hire and the rest of the team.

Create An Itinerary

Creating an itinerary for their first week can help your new hires feel more comfortable with the team and at work. Take some time to make a calendar of events during this timeframe, including company meetings, training, meet-ups with managers or coworkers, etc. Having this kind of list gives employees something tangible they can look at to help them prepare for their first week. 

SEE ALSO: How to Create an Employee Rewards Program That Works

A happy hour event with people cheersing with beers.

Invite Them To Company Gatherings

Similar to the first-day party, inviting your new hire(s) to integrate themselves into company gatherings is an excellent way for them to feel welcome with your team. Whether this means taking part in a happy hour after work or attending an off-site event like a baseball game or local fair, these kinds of events will help employees get more comfortable and acquainted with their new company.

Have Their Business Cards Printed

Having a new employee's business card printed as soon as they start is an efficient way to welcome them into the team. In addition, this will allow your employees to show off their first piece of company swag right away and establish themselves early on in their employment.

Have Them Shadow Employees

One of the best ways for new hires to get comfortable with your company and fellow employees is to have them shadow current team members. This can be as simple as having them go around their department and ask about employees' roles within the business, or it could involve more formal training where they join a member of your staff during meetings or projects to learn how they work.

Buy Them Lunch

An easy way to make your new hire feel welcome is to buy them lunch! This simple gesture will show them that you're willing to invest in their time with the company, which can help establish a strong working relationship early on. 

SEE ALSO: 10 Thankful Ways to Say “Happy Work Anniversary"

A group of employees team building.

Play Icebreakers With The Office

Playing icebreakers with the office is another easy way to help your new employees feel welcomed and at home. The goal of this activity isn't necessarily for team members to learn about each other, but rather, it's a fun and playful way to get them comfortable and acquainted in their working environment.

Send A Welcome Kit

Although you don't have to go too overboard with welcome kits for your new hires, having something on their first day shows that you care. Whether it's a gift card or snacks from around the office, any effort is appreciated by new employees. This kit can also include some helpful information such as the location of parking garages/metro stops if applicable or emergency contacts in case anything happens while they're working.

Make It Easy To Welcome Your New Employees

When you're onboarding a new employee, it's essential to make them feel welcome so that they're ready to fulfill their new role. By using one of our 15 ideas listed above, you're sure to get off on the right foot with your new hire!

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