• Home
  • Blog
  • 13 Sponsor Thank You Letter Templates

13 Sponsor Thank You Letter Templates

13 Sponsor Thank You Letter Templates

Sponsor Thank You Letter Templates

A sponsor is someone who provides financial or material support to a non-profit organization, usually in support of a live event. The non-profit can be anything from a small charity to a large international organization. Sponsors are often small to medium-sized businesses that trade a donation for exposure. Sponsors are essential for the success of any non-profit and play an important role in helping those organizations reach their goals. 

 When it comes to thanking sponsors, non-profits often struggle with what words to use and how to structure their letters. The following templates provide a starting point for expressing your gratitude in a way that is professional, sincere, and tailored to the sponsor's interests. 

 By taking the time to write a thoughtful sponsor thank you letter, you are not only thanking your sponsor for their generosity, you are also showing how important they are to your organization. You will set yourself apart as a sponsor-friendly non-profit, which could lead to more opportunities to partner with other great organizations. 

 Remember that even if the sponsor is not open to ongoing collaboration, this person's initial donation helped your non-profit tremendously. You should always thank them for their contributions. It is the proper thing to do and will help strengthen your relationship with them in the future.

SEE ALSO:  The 10 Keys to Nonprofit Communications Success

A fist bump involving multiple people.

Why Gratitude is So Critical For Non-Profits

Non-profit organizations rely on the kindness and generosity of volunteers, donors, and sponsors. Without their support, these organizations would not be able to meet their goals or accomplish what they do best. 

 For example, without sponsor donations it would be difficult for many non-profits to stage live events such as concerts and conferences. Without sponsor donations, non-profits would not be able to afford to pay for all of their equipment and materials. 

 When writing sponsor thank you letters, it is important to remember just how essential they are to your organization. A sponsor letter should always show how grateful you are that the sponsor came on board and supported your cause.

SEE ALSO:  Nonprofit Fundraising Ideas in 2021

Thank You Letter Writing Tips

Here are a few quick tips for writing better sponsor thank you letters.

  • Write an individual letter for each sponsor. 
  •  Be specific by thanking the sponsor for their services or monetary donation. 
  •  Do not forget to mention how they helped your non-profit organization, whether it was through financial support, time donated, office supplies etc. 
  •  Offer them opportunities to help out additionally. 
  • Ask for referrals. Thank you notes put your sponsors in a good mood and make them more likely to spread your name and cause.

If you have future plans for collaboration, mention them in your sponsor thank you letters. This shows that you value the sponsor's input and wish to work with them again in the future.

SEE ALSO:  Direct Mail Fundraising: 5 Best Strategies for Every Nonprofit

Close up of a smiling volunteer showing off her volunteer badge.

Sponsor Thank You Letter Templates That Get Results

Your sponsors are the lifeblood of your charitable organization. Make sure they understand how much they mean to you with one of these powerful sponsor thank you letter templates. 

 1. Sponsorship Proposal Thank You Letter Template 

 Dear [prospective sponsor's name], 

 Thank you so much for considering our sponsorship proposal! We are thrilled that you have expressed interest in supporting our events and projects. We are honored to have you as one of our partners, and we hope that you will continue to support us in the future. 

 As a sponsor, your financial contribution is vital to our mission. We truly appreciate your interest in helping our organization thrive. You can rest assured that your generous donation is being put to good use. We hope that the sponsor package we sent you will help you to feel connected with our mission and organization. If there is something else that we can provide for your business, please let us know. 

We are open to new ideas and would love to find more ways to work together in the future. Please feel free to contact us if you have any questions. Thank you again for your support! We are so grateful to have you as part of our team!   

 Best regards, 

 [Name] 

 2. Sponsorship Thank You Letter Sample 

 Dear [prospective sponsor's name], 

 I hope this letter finds you well. First off, I want to say thank you for thinking about partnering with the [Non-Profit Organization name]. Your support will be instrumental in our mission to [mission statement]. It was such a pleasure getting to meet you at the [sponsored event] and I hope that we get the chance to meet again soon. 

Thank you for your interest in [company name]! We're always excited about new opportunities to work together. Please let me know if there is any way that I can help you in the future. I'm looking forward to connecting with you again soon! 

 Sincerely, 

 [Name] 

SEE ALSO:  How Nonprofits Can Boost Donations and Delight Volunteers

Social media networks on a cell phone.

 3. Sponsorship Thank You Letter Template with Social Media Call-to-Action 

 Dear [prospective sponsor's name], 

 Thank you for your interest in our [Non-Profit Organization name]. We hope that we can count on your support at the upcoming [event]. As a sponsor for this event, you're helping us raise awareness about an issue that is very important to us. Your contribution makes it possible to continue making strides towards our goal of advancing [goal statement]. 

 If you'd like to see some of our past events, check out our [Facebook Page]! We hope that one day we can collaborate on something big. Thank you again for your assistance in making this event possible. Please let me know if there is anything I can do for you moving forward. 

 Sincerely, 

 [Name] 

 4. Sponsorship Packet Thank You Letter Template 

 Dear [sponsor's name], Thank you so much for your recent sponsorship of our organization! We were thrilled to work with you for the recent [event]. 

SEE ALSO:  7 Mistakes Nonprofits Make With Their Thank You Notes

As a sponsor, your contribution is vital to continue our important work. We cannot succeed without the generosity of supporters like you. And we know that the extra exposure you've received with your involvement will translate to considerable new business. Sponsorships  are a win/win for everyone involved!

Please feel free to contact me directly if you have any questions or concerns! Thank you so much again for your support. We are looking forward to seeing you at the upcoming [event]! 

 Best, 

 [Name] 

 5. Sponsor Thank You Letter Template with Merchandise Request 

 Dear [prospective sponsor's name], 

 Thank you so much for expressing interest in working with us! We are thrilled that you might consider supporting our organization. There's a lot of good your contribution could do if you're ready to get started. You can contact any of our chapters for more information on finalizing your sponsorship.

 We are always excited about new opportunities to work with our supporters. Please do not hesitate to reach out if you need anything moving forward. Our team is looking forward to working with you! Thank you for your generosity. We hope to see you at the upcoming [event]! 

 Sincerely, 

 [Name] 

SEE ALSO:  How to Ask For a Donation

A thank you note tucked into a decorative box.

 6. Sponsorship Thank You Letter Template 

 Dear [prospective sponsor's name], 

 Thank you so much for your interest in partnering with our organization! We are thrilled that you have expressed interest in supporting us. Your contribution makes it possible for us to continue fighting [cause or charity]. We have people around the globe that we help, and your sponsorship could allow us inroads into new communities. 

 We would be honored to have the opportunity to work closely with your business in the future. Please do not hesitate to reach out if you need anything moving forward. Our team is looking forward to working with you! Thank you for your generosity. We hope to see you at the upcoming [event]. 

 Sincerely, 

 [Name] 

 7. Sponsor Thank You Letter Template with Online Call-to-Action 

 Dear [prospective sponsor's name], 

 Thank you so much becoming a sponsor! We are excited that we have your support and cannot wait to collaborate with you. It sponsors like you that allow us to pursue our mission. Our sponsor packet is designed to help you feel connected with our mission and organization. If there is anything else we can provide, please let me know. 

 We hope to hear from you soon! Until next time, please reach out if you need anything. Please feel free to visit our [website] to learn more about us and the upcoming [event]. 

 Very truly yours, 

 [Name] 

SEE ALSO:  Ultimate Guide to Fundraising Letters That Will Increase Donations

 8. Sponsor Thank You Letter Template with Contribution 

 Dear [prospective sponsor's name], 

 Thank you for your interest in supporting our organization. We are thrilled that you have expressed interest in supporting us. Your contribution makes it possible for us to continue fighting [cause]. Our sponsor packet is designed to help you feel connected with our mission and organization. If there is anything else we can provide, please reach out. 

 We hope to hear from you soon! Until next time, please reach out if you need anything. Please feel free to visit our [website] to learn more about us and the upcoming [event]. 

 Very truly yours, 

 [Name] 

 9. Financial Sponsor Thanks Letter Template

 Dear [sponsor's name], 

 Thank you again for your generous support! I'm sure you know how much it means to our organization and I for you to give us the financial backing we're so fortunate to receive. You contributed $_______ that will be put toward [the specifics of what you want to accomplish]. We can't wait to see what we can accomplish with these funds! 

 And of course, I know you are interested in how this money has been spent and I would be more than happy to provide an itemized report. Please let me know if you're interested in seeing these expenditures and we'll begin planning a time for our books to be open. 

 I'm glad that you've taken such a big part in helping us with [more details of what you do], and I hope our contributions help you as much as you're helping us! 

 Sincerely, 

 [Name] 

SEE ALSO:  10 Volunteer Appreciation Ideas For Your Non-Profit

"Thank you" spelled out in yellow tiles on blue background.

 10. “We Can’t Thank You Enough” Sponsor Thanks Letter Template 

 Dear [sponsor name], 

 Thank you so very much for your support and contributions to our organization. We are so fortunate to have such generous donors and we can never thank you enough for all the support you've shown us. This contribution will be used toward [specifics of what you do] and your support means the world to us! 

 We know how busy you are, but if there is any way we can help sponsor your own [company cause or campaign], please let us know! You are always welcomed here and we’re so glad to have you as a sponsor. You’ll definitely be seeing more of our team in the future. We look forward to growing this partnership for years to come. 

 Thank you again for your generous support and we hope to see you at the upcoming [event]. 

 Sincerely, 

 [Name] 

 11. Partnership Opportunity Sponsor Thanks Letter Template 

 Dear [sponsor name], 

 Thank you so much for considering our sponsorship proposal! We are so excited to be able to work with you. You really make this organization possible and we are incredibly grateful for all the support you've shown us over the years. [Include a brief statement about how sponsor support makes a difference.] 

 We hope you will continue to partner with us in the years to come. If there is anything we can do for you, please let us know! 

 Sincerely, 

 [Name] 

 12. Holiday Wish Sponsor Thanks Letter Template 

 Dear [sponsor name], 

 Thank you so much for your generous contribution of [donation amount], which we received on [date]. We greatly appreciate your support of our organization. Your donation helps us to reach even more children and families in need! We are honored to have you as part of the Bigger Funder community and we hope you will continue with us throughout the year. 

 We would like to wish you a happy holiday season and best of luck for the upcoming year. Thank you again for your generous donation and we can't wait to see how this sponsorship will help our organization grow! If there is anything we can do in return, please let us know! 

 Sincerely, 

 [Name] 

 13. “We Are Fortunate To Have You As A Sponsor” Letter Template 

 Dear [sponsor name], 

 Thank you for being so patient with us during this sponsor donation process. We are excited to be able to partner with you to help provide our children with the best environment possible. We are grateful for your support of [Organization name]. Thank you for believing in us and allowing us to continue doing what we do. 

 We look forward to continuing our work together and hope that you will be able to sponsor us again soon. If there is anything we can do for you, please let us know. Your support means the world to us. 

 Sincerely, 

 [Name]

SEE ALSO:  5 Things to Remember When Asking for A Donation

A smiling volunteer distributing donations from a van.

Non-Profits Can Benefit From Simply Noted

Non-profits have to be efficient with their limited resources. Handwriting hundreds or thousands of sponsor thank you letters can be taxing on your volunteers. Instead, let Simply Noted automate the process. You can link your CRM or other marketing software to our servers and have handwritten sponsor thank you letters triggered automatically. It's affordable and, more importantly, provides a high return on your investment!

SEE ALSO:  How to Write the Best Thank You Letter for Donations + 4 Templates and Samples

BACK TO TOP
Loading...