• Home
  • Blog
  • What Should You Avoid in a Thank You Note: A Practical Guide

What Should You Avoid in a Thank You Note: A Practical Guide

What should you avoid in a thank you note: A practical guide.

What Should You Avoid in a Thank You Note: A Practical Guide

Writing the ideal thank you note for a job interview or present can be tricky. This post provides tips and tricks to help anyone compose an impressive, genuine message that will leave a lasting impression. Readers are advised on what mistakes they should avoid in order not to detract from their thoughtful gesture with unhelpful wording in their thank you notes when it comes time for them to write a thank you one. By the end of the article, you can answer the question, "What should you avoid in a thank you note?" for yourself.

Key Takeaways

  • Use a professional tone and proofread to avoid common mistakes when sending thank you notes. 
  •  Adhere to the timeliness, personalize the message, and focus on the value offered rather than accomplishments. 
  •  Avoid aggressive or desperate language and inappropriate content for a positive impression.


Writing a thank you note for wedding gifts can often be challenging due to common mistakes; with the right advice, it is possible to create an impactful expression of gratitude. This article discusses these blunders and provides useful tips for producing a note properly conveying appreciation.

Close up on someone's wristwatch.


The timeliness of sending a thank you note is highly significant. It should be done as soon as possible, no more than within 24 hours after an interview or event, to demonstrate your sincere interest and appreciation for the recipient. This will leave them with a good impression. If there is any delay in delivering your thank you message, it can reduce its effectiveness, making it seem like something unimportant, hence why one must take caution when writing their letter. 

 In cases where the interviewer’s email address cannot be accessed right away, snail mail or contacting the person who arranged the meeting are great alternatives that ensure delivery within adequate time frames without reducing enthusiasm on behalf of the sender or impacting the receiver’s end.


In a thank you note, personalization is key. Make sure to mention the interviewer’s name and job title, plus details demonstrating your enthusiasm for the role while displaying that you have taken in what was said during the discussion. Avoid common errors when writing your handwritten note, and direct them towards all members of any family, i.e., using “The [Last Name] Family” when addressing them; this gesture reflects thoughtfulness on your part as well.


Job seekers should know the need to use professional and respectful language in their thank-you notes. It is essential that slang, jokes, or any other informal expressions are avoided. This creates a good impression on the recipient while staying friendly but not casual. 

 When writing your letter (similar to when creating a cover letter), your words need to express sincerity while maintaining an air of professionalism, which will set you apart from all other job candidates. You may wish to consider the hiring process by crafting well-written appreciation letters to demonstrate courtesy and politeness towards those considering hiring you.


When crafting a thank you note, striking the right balance of brevity and detail is essential in conveying your gratitude and interest. Aim for three to four paragraphs that provide enough information without overwhelming the recipient. Remember to ensure legibility when writing a handwritten letter by avoiding poor handwriting and penmanship. A properly written message can make all the difference when leaving an indelible impression behind while demonstrating excellent communication abilities, so pay attention to these tips!

Someone writing and repeatedly getting something wrong.


Before sending your thank you note, it’s critical to review the document thoroughly. You want to ensure that no spelling errors or typos occur, which can damage your reputation, hence why double-checking is crucial (similarly with a cover letter). Utilizing something like Grammarly may be helpful for this process to have an extra assurance that everything looks professional and accurate, demonstrating attention paid to detail.


When crafting the fine line of your thank you note, the focus should be on how you can provide value to the company or relationship rather than merely boasting about yourself. Doing this it allows a reminder for hiring managers that they need to consider and suggest progression in their recruitment process with no follow-up required from yourself. 

 Rather than emphasizing the potential benefits of taking on such a position, make sure you illustrate which of your experiences correspond best with what is being sought by the business — demonstrating how these talents will bring success when put into practice.


When creating a thank you letter, it is essential to be genuine and excited about the position without appearing desperate. Too much enthusiasm or desperation can give the reader an unfavorable view, which could impact your chances for your dream job. 

 To demonstrate sincere interest professionally, make sure that your note is authentic. Reference specific elements regarding the company or role that are attractive to you while showing appreciation for their offer. Be cautious not to overly compliment but focus on expressing gratitude and excitement concisely.


When presenting a professional demeanor, you should be mindful of the topics discussed in the thank you note after an interview. Do not discuss salary and benefits during this conversation or apologize for any mistakes; this could make a wrong impression on employers. 

 Be sure to express your gratitude, admiration, and keen interest when sending out thank you notes. Such an attitude can play a significant role in ensuring success in prospective roles. Take every opportunity possible to get and send your thank you message across - don’t shy away from giving thanks where necessary! The letter's content will have lasting effects so ensure that its purpose is highlighted adequately throughout.

A lovely pink thank you note.


When crafting the perfect thank you note, taking certain precautions is paramount. Considerations like timely sending, personalizing it with detail and precision, and avoiding an overly aggressive or desperate tone can help ensure your message sets you apart. Aim for professional yet sincere language while being mindful of any spelling mistakes and grammar mistakes to make sure that your letter leaves a lasting impression. Keeping these tips in mind when writing one’s appreciation could be incredibly beneficial in achieving success!

Frequently Asked Questions

What not to say in a thank-you note?

Avoid generic phrases - be specific and include details when writing a thank-you note. It will make your gratitude more heartfelt and memorable.

What are the do's and don'ts of writing a thank you letter?

Be punctual, re-read your email for any grammatical mistakes often, address each one to the person you’re writing personally, and say more than a simple ‘thank you.’ Avoid verbosity or being overly familiar. Make sure not to omit to add a clear end.

What is the ideal length for a thank you note?

A thank you note is best when concise with the key information given. That being said, it should be written in three to four short paragraphs.

After an interview or event, how soon should I send a thank you note?

To create a positive image, deliver your thank you note to the hiring manager on the first day of any job interview or occasion. Sending it soon is essential for expressing gratitude and making an impactful mark.

How can I personalize my thank you note?

I am sincerely grateful for the time and attention provided by [interviewer’s name] while considering me for this position. I truly appreciate their consideration and have a great interest in it. This message shows how thankful I am that they took out their precious moments from such busy schedules with other candidates so that they could talk with me about this opportunity.

AI Message Assistant

Type in words or a phrase to use our AI Assistant to
help generate a great message.

Characters Remaining: 450